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Privacy & Ethics

TotalEnergies Nordic Privacy Policy

This privacy policy describes how TotalEnergies Nordic processes the personal data of visitors, tenants, customers, contractors, job applicants and employees.

Data controllers in TotalEnergies Nordic are:

  • TotalEnergies EP Danmark A/S, Britanniavej 10, 6700 Esbjerg, Denmark (registered address at Amerika Plads 29, 2100 Copenhagen Ø, Denmark), CVR 22757318
  • TotalEnergies Upstream Danmark A/S, Amerika Plads 29, 2100 Copenhagen Ø, Denmark, CVR 39403706
  • TotalEnergies Marketing Denmark A/S, Amerika Plads 29, 2100 Copenhagen Ø, Denmark, CVR 63855618
  • TotalEnergies Marketing Sweden AB, Box 50326, S-202 13, Malmö, Sweden
  • TotalEnergies Marketing Finland Oy, Teknobulevardi 3-5, 01530, Vantaa, Finland
  • TotalEnergies Marketing Norge AS, Finnestadveien 44, N-4029, Stavanger, Norway

(Above and hereinafter ”TotalEnergies Nordic”)

 

General

TotalEnergies Nordic is committed to protecting the privacy rights of our visitors, tenants, customers, contractors, job applicants, and employees. The personal referable data will only be used for appropriate purposes, and all personal data will be processed in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation)and TotalEnergies Nordic Binding Corporate Rules (summarized here).

Questions regarding to TotalEnergies Nordic data privacy processing, e.g. exercising the individual’s rights (inform, access, rectify, delete, object, data portability and restriction) can be addressed to the Data Privacy Liaison:

[email protected]ies.com

 

Data collected on all roles (visitors, occupants, customers, contractors, job applicants and employees) for those who are physically present on our sites:

Data controller:

TotalEnergies EP Danmark A/S

TotalEnergies Upstream Danmark A/S

Purpose:

To protect our sites and the people and assets on those sites; to manage the flow of customers in our canteens to optimize the experience.

We collect the data – in legitimate interest – from the following sources:

We have CCTV cameras in the parking lot and other internal locations at our premises (including offshore locations). We have identification card readers and speed gates to allow/limit access to some areas.

We process the following data:

CCTV footage when accessing our premises. Movement/access within our sites.

Retention:

30 days

 

Data collected on Visitors

Data controller:

TotalEnergies EP Danmark A/S

TotalEnergies Upstream Danmark A/S

Purpose:

TotalEnergies Nordic processes visitors’ personal data in order to allow access to our premises while protecting our security.

We collect the data – in legitimate interest – from the following sources:

Directly from the visitors or indirectly from the employee(s) having visitors on TotalEnergies’ sites.

We process the following data:

General personal data:

Name, company, (possibly also mobile phone number), check-in date/time and check-out date/time, and name of the person being visited.

Retention:

180 days

 

Data collected on Occupants

Data controller:

TotalEnergies Upstream Danmark A/S

Purpose:

TotalEnergies Nordic processes occupants’ your personal data in order to provide access various parts of the building.

We collect the data – in legitimate interest – from the following sources:

Directly from the occupants or indirectly from the occupants’ employer.

We process the following data:

General personal data:

Name, company, phone no. and email address.

Retention:

While the tenant works on our site.

 

Data collected on Customers

Data controller:

TotalEnergies Marketing Denmark A/S

TotalEnergies Marketing Sweden AB

TotalEnergies Marketing Finland Oy

TotalEnergies Marketing Norge AS

Purpose:

TotalEnergies Nordic process customers personal data in order to communicate with our customers and to respond to requests (e.g. providing service to our customers or providing information about our products).

We collect the data – with consent – from the following sources:

Directly from our customers.

We process the following data:General personal data:

Name, title, role, company, telephone no., email address.

Retention:

As long as the person is a customer plus 5 years.

 

Data collected on Contractors

Data controller:

TotalEnergies EP Danmark A/S

TotalEnergies Upstream Danmark A/S

TotalEnergies Marketing Denmark A/S

Purpose:

TotalEnergies Nordic processes contractors’ personal data in order to provide access to our premises, provide services (such as meals), and provide IT hardware and equipment access herunder identity management.

We collect the data – in legitimate interest/consent – from the following sources:

Directly from the contractor and indirectly from the contractor’s employer.

We process the following data:

General personal data:

Onshore: Name, company, company email (in some cases private email when company email is not available), date of birth, nationality, gender, photos for identification card (sometimes also car license numbers in order to inform car owners in case of flooding in the parking lot (Esbjerg office)).

Retention:

two years after the contractor ends the assignment

Offshore: First name, Last name, TotalEnergies identification number, personal address, business phone number, business email, personal email, location data in the context of helicopter movements and passenger information, photos for identification, passport information, function and job data, health certificate (is the contractor fit to go offshore:  Yes/No)

Retention:

5 years after last flight

 

Data processed on Job Applicants

Data controller:

TotalEnergies EP Danmark A/S

TotalEnergies Upstream Danmark A/S

TotalEnergies Marketing Denmark A/S

Purpose:

TotalEnergies Nordic processes job applicants’ personal data in order to evaluate the job their qualifications and select candidates for positions.  

We collect the data – in legitimate interest/consent – from the following sources:

Directly from the job applicants.

We process the following data:

General personal and professional data that the job applicants choose to provide:

Name, address, email, job history, education, skills, certifications, references, etc.

For some applicants, we collect a personal profile through administered tests.

Retention:

6 months after the recruitment process has ended.

 

Data processed on Employees

Please refer to the Employee Handbook.

Last updated:

25-03-2022